Chapter 11
Private Events and Group Bookings
Request, quote and manage optional private events and group visits.
Available when enabledApproved listing required
This feature appears only when installed and enabled for eligible claimed listings.
Customer: request a date or quote#
- Open a public or unlisted event offer.
- Review group limits, typical duration, pricing basis, inclusions and exclusions.
- Enter contact details, preferred/alternative dates, group size and event requirements.
- Add catering, accessibility, accommodation, transport or special requests.
- Select Send Date or Quote Request.
- Use the private conversation page for follow-up messages.
- Review an itemised quote when supplied.
- Accept, decline or ask a question.
Accepting a quote indicates an intention to proceed; FarmGateRun does not take payment or itself confirm the booking.
Customer: manage an enquiry#
- View request details and messages.
- View quote versions and conditions.
- Accept or decline a sent quote.
- Withdraw an open enquiry.
Business: create an event offer#
- Open My Listings → Events for an eligible listing.
- Select Create Private Event Offer.
- Complete offer category, title, summaries and full description.
- Set group size, duration and pricing method.
- Add inclusions, exclusions, facilities, catering and alcohol details.
- Set access to Public or Unlisted.
- Choose Draft, Published, Paused or Archived status.
- Optionally attach listing media, a suggested shared route or reward terms.
- Save the offer.
Business: manage requests and quotes#
- Review enquiries and availability.
- Reply in the private conversation.
- Create an itemised quote with quantities, tax, validity, inclusions, exclusions and conditions.
- Record booked start/end after checking overlap warnings.
- Decline, complete or cancel a request/booking record.
The business remains responsible for licensing, insurance, accessibility, safety, contract terms, payment and refunds.